Privacy Policy

Effective Date: October 4, 2024

SCOPE

This Privacy Policy (“Policy”) describes how District of Columbia College Access Program (“DC CAP,” “we,” or “us”) treats personal information that we collect offline and through our websites and other online platforms where this Policy is located (collectively, our “Platform”). This Policy does not apply to our collection of employment-related information.

This Platform is operated in the United States and intended for use by individuals who are located in the United States.

WE MAY COLLECT YOUR PERSONAL INFORMATION

We collect information from you and about you. Here are some examples of the information we may collect.

Contact Information. This may include your name, mailing address, email address or phone number.

Demographic Information. This may include your date of birth, race/ethnicity, gender or zip code.

Family Information. This may include information about your parents/guardians, children or siblings, such as their names and relationship to you.

Education Information. This may include your level of education. This may also include the name of your high school, your high school GPA and weighting information and your high school class rank information. We may also collect your high school transcript and standardized test information.

Financial Aid Information. We may collect limited information about financial aid, such as a federal student aid summary.

Professional information. This may include your current position, job history, title, employer, salary information or professional contact information.

University Information. We may collect information about universities and related educational programs that are of interest to you.

Internet or other similar network activity. This may include unique personal identifier, online identifier, IP address and location based on IP address, device identifier, browsing history, search history, and information regarding interaction with an Internet website, application, or advertisement. This may also include information about the browser you are using or what site you came from and what site you visit when you leave us.

Sensory data. This may include audio, electronic, pictures or similar information.

HOW WE MAY COLLECT YOUR PERSONAL INFORMATION

We may collect your personal information in different ways. Below, you will find additional details and examples regarding how we may collect your personal information.

Directly From You. For example:

Submit an inquiry or other information to us.

Sign-up for one of our events.

Complete an online form.

Interact with our social media pages.

Otherwise engage with us.

Passively. For example, when you visit and navigate our Platform on any device. We may also collect information about users over time and across different websites and devices when you use the Platform. We may use tools such as analytics and cookies, including cookies run by third parties, to collect this information.

From Third Parties. We may receive information about you from other sources. For example, this may include receiving information from:

Our university and other education partners.

Social media sites, such as Facebook and Instagram.

Your contacts who provide your information to us because they think you may be interested in our program.

HOW WE MAY USE YOUR PERSONAL INFORMATION

Here are more details and examples regarding how we may use your personal information:

To Run and Improve Our Programs. We may use your information to run our college access programs. This may also include using your information for business administration purposes, such as for accounting, record keeping, legal and other administrative purposes.

To Communicate With You. This may include responding to your feedback or supporting you on your college journey. It may also include responding to your inquiries and questions. We may also contact you about this Policy.

To Understand Your Interests. This may include understanding what programs and universities may be of interest to you.

To Determine Your Eligibility. This may include evaluating your eligibility for our programs.

For Marketing Purposes. We may provide you with information about our organization and our programs. We may also engage in cross-contextual marketing. For more information about your choices related to cross-contextual marketing communications, see the Cookies and Electronic Communications section below.

To Combine Information. For example, we may combine information that we collect offline with information we collect through our Platform. We may also combine information we collect about you from the different devices you use to access our Platform.

For Security Purposes. This could include protecting our organization and students and families who participate in our programs. It may also include protecting our Platform.

As Otherwise Permitted By Law or As We May Notify You.

As Requested or Directed By You.

HOW WE MAY DISCLOSE YOUR PERSONAL INFORMATION

Here are more details and examples regarding how we may disclose your personal information:

On Our Platform. For example, we may disclose pictures of you on our social media sites or our Platform.

With Our Service Providers. We may disclose your information with third parties who perform services on our behalf. For example, this may include companies that send emails on our behalf or help us run our Platform.

With Our Partners. For example, we may also disclose personal information to our university and other educational partners. We may also disclose your personal information to companies that run our online analytics and marketing tools.

With Any Successors to All or Part of Our Business. For example, if we merge with, are acquired by, or sell part of our business to another entity. This may include an asset sale, corporate reorganization or other change of control.

To Comply With the Law or To Protect Ourselves. For example, this could include responding to a court order or subpoena. It could also include sharing information if a government agency or investigatory body requests. We might disclose information when we are investigating a potential fraud.

For Other Reasons We May Describe to You.

As Requested or Directed By You.

YOUR PRIVACY RIGHTS

If you have any concerns about our collection, use or disclosure of personal information, or if you would like to update or correct your personal information, please contact us at info@dccap.org. Please include your name, address and email address and indicate you are making a “Privacy Rights” request.

CHILDREN UNDER 13

The Platform where this Policy is located is meant for adults. We do not knowingly collect personally identifiable data from persons under the age of 13 and strive to comply with the provisions of COPPA (The Children’s Online Privacy Protection Act). If you are a parent or legal guardian and think your child under 18 has provided us with information, please contact us at [insert email address]. You can also write to us at the address listed at the end of this website Policy. Please mark your inquiries “COPPA Information Request.” Parents, you can learn more about how to protect children’s privacy on-line here.

COOKIES AND ELECTRONIC COMMUNICATIONS

You have certain choices about how we collect, use and disclose your information in connection with our use of cookies and our provision of electronic communications. Certain choices you make are browser and device-specific.

Cookies & Other Tracking Technologies:

Cookies: You can adjust your browser to control cookies to require your affirmative acceptance for new cookies, automatically reject cookies and/or delete or disable existing cookies. How you do so depends on the type of cookie and the browser that you are using. For more information on how to control browser cookies, click here. If information about your browser is not available through this page, please search your browser for instructions about how to opt-out of cookie collection.

Flash Cookies: You may need to take an additional action to manage flash cookies, which you can learn more about here. Why? Because flash cookies cannot be controlled through your browser settings.

Google Analytics: We may use Google Analytics on our Platform to help us understand how you use our Platform. You can learn about how to opt-out of Google Analytics here.

Facebook: We may use Facebook cookies to target ads to you. You can learn about how to opt-out of receiving targeted advertisements from Facebook here.

Email Tools: You can also change your email settings to block the automatic download of images in email messages, as such images may contain technologies that help us understand how you interact with the message.

Note that deleting or blocking cookies may impact your experience on our website, as some features may not be available. Certain options you select are browser and device specific.

Our Do Not Track Policy: Some browsers have “do not track” features that allow you to tell a website not to track you. These features are not all uniform. We do not currently respond to “do not track” signals. If you block cookies, certain features on our sites may not work. If you block or reject cookies, not all of the tracking described here will stop.

Marketing Communications:

You can opt out of receiving our marketing communications, which we may send by email or text message. Note that you will still receive transactional messages from us, including information about your account and responses to your inquiries.

SECURITY

The Internet is not 100% secure. We cannot promise that your use of our Platform will be completely safe. We encourage you to use caution when using the Internet. We use reasonable means to safeguard personal information under our control.  A username and a password may be needed to access certain areas of our Platform. It is your responsibility to protect your username and password.

STORAGE OF INFORMATION

Information we maintain may be stored in or outside of the United States. If you live outside of the United States, you understand and agree that we may transfer your personal information to the United States. This Platform is intended for use in the United States and is subject to the laws of the United States, which may not provide the same level of protections as those in your own country.

LINKS

Our Platform may contain links to other third-party sites that are not governed by this Policy. If you click on a link to a third-party site, you will be taken to a site we do not control. We are not responsible for these third party sites or their privacy practices. We suggest that you read the privacy policies of those sites carefully.

HOW TO CONTACT US

If you have any questions, comments or concerns with respect to our privacy practices or this Policy, or wish to update your information, please feel free to contact us at info@dccap.org. You may also write to us at the following address:

DC College Access Program (DC-CAP)

1425 K St. NW, Suite 200

Washington, DC 20005

Re: DC CAP Privacy Policy

CHANGES IN POLICY

From time to time, we may change our Policy. We will notify you of any material changes to our Policy as required by law. We will also post an updated copy on our Platform. Please check our Platform periodically for updates.